Privacy Information for Students and Applicants
This privacy information concerns applicants, current students and former students. It discusses personal information associated with an enquiry or University process. This notice does not constitute part of the contract for students or applicants.
What Information Do We Hold for Student Privacy?
Information may be supplied by you directly or come from a third party in connection with a particular University process. The information relevant to one request may differ from that needed for another.
Examples of relevant data categories include the following; not every category applies to every person or enquiry:
– Your contact details
– Prior educational background and accomplishments
– Immigration details (like passport information and linguistic abilities)
– Where relevant, health data (inclusive of any disabilities) and other equality monitoring information you offer us
Information associated with study may also include:
– Academic achievement
– Attendance and progression
– If pertinent, breaches of our guidelines (like academic misconduct or other university activity-related infractions)
– Location or sign-in information, if requested for a stated University process. Check the purpose of that request.
– Account identifiers associated with the particular sign-in or administrative process concerned.
– Health information relevant to a particular support or health-related process, where requested.
– Information supplied about an inability to attend, if relevant to the process concerned.
– Contact and academic-record information associated with a former-student enquiry.
How and Why Do We Use It?
Information provided for an application is considered in the context of that application and any stated support requirements. Follow the instructions for the application concerned.
Where information is needed for study administration or support, follow the instructions for that particular process and provide only relevant support information.
An application, an enrolment enquiry and a request about an academic record may need different information. Read the relevant instructions rather than assume the same documents are required for every purpose.
Important:
Read the website Privacy Policy and the information displayed with optional website choices. A website preference and information submitted for a University process serve different purposes.
Immigration or visa enquiries can have separate document requirements. Check the responsible authority's current instructions for the particular enquiry.
If you are unsure why information is requested, ask about its purpose and which University service handles the matter before sending unrelated records.
Islamic Azad University Email Address:
For third-party academic verification, INTIAU provides responses and academic records only to verified universities and centres approved under the University’s identity, security and authorisation framework. The recipient, purpose, authority for disclosure and secure channel must be checked before relevant information is shared. Approved responses are free within the University’s rules. This restriction does not limit an individual’s applicable privacy rights or access through protected University services. Use the University contact form for requests. This website lists the published contact addresses: info@iau.ac.ir.university and info@intiau.university. Academic record disclosure requires verified communication with an approved recipient.
Please note that any requests related to academic course or programme registration submitted to Azad University International will be formally referred to the Central Organisation in Iran for further processing.
This page brings together data categories and practical questions about sharing information. Use it alongside the published instructions for your particular enquiry or University process.
Understanding Website Privacy
The Concept of Website Privacy
Privacy concerns how personal information is handled for a stated purpose. Start by identifying the information and the request concerned.
Importance for University Website Visitors
Take care when sharing personal information. Explain your enquiry clearly and avoid including unrelated private records in a public message.
Data Collection Practices
Types of Data Collected by University Websites
Different forms and services can request different information. Check the purpose of the process you are using instead of assuming that every request has the same scope.
Methods of Data Collection
A form submission, an account sign-in and a website preference can serve different purposes. Read the instructions relevant to the action you are taking.
Conclusion
For a privacy question, describe the particular information request and use the University's published contact instructions. Keep the question focused on what you need clarified.
Before sending information
Identify the purpose of the request and the University service involved. Include information relevant to that purpose.
Information requested for a process
Read the requested fields and supporting instructions. An unrelated document is not a substitute for the information actually requested.
Keeping personal information relevant
Limit unrelated personal details
Keep an enquiry focused. Avoid adding private information about yourself or another person that is unrelated to the question.
Access details and private records
Account credentials
Use the published Student Login route for account access. Do not include your password in a general enquiry.
Academic evidence
Ask the organisation requesting academic evidence which record and delivery process it needs. A general enquiry does not settle an external recognition decision.
Sensitive information and documents
Health and support information
Health or support information can be sensitive. Supply it only when relevant to the process and instructions concerned.
Attachments
Check which documents are requested before attaching files. Explain their relevance rather than sending a complete collection of unrelated records.
Website preference choices
Read the information accompanying a website choice. Do not treat an optional preference as an instruction to submit academic or identity documents.
Website settings and separate services
Different purposes
Information requested by one service may serve a different purpose from information requested by another. Check the instructions for each.
Shared devices
Avoid leaving private information visible on a shared device. Use the available sign-out control when you have finished an account session.
Information connected with study
Attendance information
If attendance information is requested, identify the study or administrative process concerned and the specific detail that needs checking.
Former-student enquiries
A former-student enquiry may concern contact details or an academic record. State which information you need clarified.
A possible record difference
Describe the specific difference you have noticed and ask the University which service should review it. Avoid sending unrelated private records.
Immigration-related information
Keep immigration enquiries tied to their particular purpose. Follow the responsible authority's current document instructions.
Separate administrative routes
An account-access question, an admission application and an academic-record enquiry are different requests. Identify which one you are making.
Questions about information requests
If a request is unclear, ask who is requesting the information and what it will be used for.
Keeping a reference
Retain relevant correspondence and any enquiry reference privately. A reference can help explain a later question without repeating unrelated details.
Checking a recipient
For general advice about suspicious messages, consult the UK National Cyber Security Centre's phishing guidance.
Unexpected messages
A familiar name or logo is not, by itself, evidence that a message sender should receive your password or private documents.
Dates and instructions
Check the current instructions for any date or deadline relevant to your enquiry. This privacy information does not set an application timetable.
Following an enquiry
Keep the purpose of your question clear in later correspondence. Use the published contact route and any reference supplied for that enquiry.
Explaining a privacy concern
Identify the information, the request and the detail you want clarified. A focused description is more useful than unrelated background documents.
Third-party information
If information about another person is involved, explain why it is relevant and ask which process applies before sending it.
Representatives
When asking on someone else's behalf, clarify the purpose and applicable University instructions. Do not use another person's account credentials.
Required and optional information
Read the labels and explanations provided with a form or choice. If their purpose is unclear, ask for clarification.
Practical privacy questions
The following questions concern sharing information and finding the appropriate enquiry route; they do not describe a new University service.
What should I include in a privacy question?
Explain which page or request you mean and what needs clarification. Include only the information relevant to that question.
Should I send my password?
No. Keep your password private. Describe an access problem without including account credentials in the message.
Does this page describe every external organisation's practices?
No. A receiving organisation or external service can have its own information requirements and privacy notice. Read the instructions relevant to that organisation.
Where should I ask about a possible record error?
Use the University's published contact instructions to identify the appropriate records enquiry. Explain the particular detail that needs checking.
Official institutional correspondence
Keep institutional correspondence distinct from a personal account-access question. Use the published instructions appropriate to the request.
Keeping communication focused
State the institution or enquiry concerned, the purpose of the request and any relevant reference. Avoid unnecessary private attachments.
Study and administrative questions
An application question and an academic-record question may require different routes. Ask which process applies instead of combining unrelated documents in one message.
How long is particular information kept?
This page does not set one retention period for every record. Ask the responsible service which period applies to the information and process concerned.
What if the purpose of a field is unclear?
Ask what the information is needed for and which process the field belongs to before providing unrelated details.