Who should I contact about personal data?
Personal Data and University Services
Information supplied for an enquiry, application or records request can include contact details, educational background and documents requested for that purpose. Ask the responsible service how the information is used and which notice applies. A general policy does not establish registration under a particular law.
How can I raise a personal-data enquiry?
Contacting the University About Personal Data
For a question about personal data submitted through an INTIAU service, use the published contact details below. Identify the page, service or reference concerned, and describe the information or processing you want to ask about.
International Student Unit of Azad University
Address: Tehran, end of the Sattari-Shamal Highway, Hesarek Blvd., Central Organisation of the Azad University, 2nd Blvd., 4th Floor, Vice-President of International and Non-Iranian Students
Postcode: 1477893855, Iran
Email: info@iau.ac.ir.university
What counts as personal data?
What We Mean by Personal Data
Personal data is information that identifies or relates to an identifiable individual. Identity details, contact information and academic records can be personal data. Health and other sensitive information can require additional safeguards. Processing can include collecting, storing, using, sharing or deleting information.
How is my personal data processed?
Purpose and Relevant Information
The reason for an enquiry, application or records request affects which information is needed. Ask the responsible service about the purpose, applicable legal basis and any recipients. Provide information relevant to that purpose rather than unrelated records.
How long is personal data retained?
Asking About Retention
Retention depends on the type of information, purpose and applicable requirements. Ask the responsible service which retention period or criteria apply to your record. This general page does not set one storage period for every University activity.
How can I exercise my data rights or raise a concern?
Making a Personal-Data Request
Depending on applicable law and the processing concerned, you may have rights to information, access, correction, deletion, restriction, objection or portability. The conditions and exceptions differ; a request does not automatically require every record to be erased.
Right to Be Informed: Ask how your information is collected and used.
Access and Portability: Ask about access and any applicable transfer right.
Correcting Errors: Explain what information appears inaccurate.
Data Erasure: Ask whether deletion is available for the information concerned.
Limiting Processing: Ask whether use can be restricted in the circumstances.
Raising Objections: Explain the processing you object to and why.
Automated Decisions and Oversight: Ask whether an automated decision affects you and which review rights apply.
Raising a Privacy Concern
Use the University's published contact route to explain a concern or make a request. The UK government's data-protection overview provides general UK information about legislation, rights and the Information Commissioner's Office. The applicable regulator and procedure depend on the circumstances.
Where can I check privacy notices and policy updates?
Updates to Our Policy Privacy information may be updated as services or requirements change. Check the notice relevant to your relationship with the University and ask about any point that is unclear before sending additional personal information.
Reviewing Privacy Notices
Choose the privacy information relevant to your use of the website or your student or applicant enquiry. A website visit and an application involving educational documents can involve different information and purposes.
The linked notices provide further information for those relationships. For a specific question or request, use the INTIAU Contact page and identify the service concerned.
How is privacy related to my academic records?
Academic records can contain names, identifiers, qualifications and other personal information. Before sending a record, check who requested it, why it is needed and which delivery route should be used.
A privacy notice should help you understand how information is handled. It is not a guarantee that a service is free from every security risk or that a qualification will be recognised for an external purpose.
Privacy and Academic Records
Use the Degree Verification Portal according to its published lookup instructions. A record enquiry and the onward sharing of personal information are separate purposes; do not assume every recipient needs the same data.
If an organisation outside the University asks for evidence, obtain its requirements and privacy information. Confirm the intended recipient and method before sending personal records across organisational or national boundaries.
What should I check before sharing a digital record?
Questions About Digital Record Handling
Digital records can be stored or handled through different services. Ask which organisation is responsible for the activity and which privacy notice explains storage, access and sharing relevant to your request.
This page does not establish that University systems use blockchain, multi-factor authentication or a particular backup configuration. Read service instructions and ask the responsible team about a specific processing or security question.
Providing Relevant Identity Information
Identity information may be requested to identify a record or handle a particular application. Ask which details are necessary and submit them through the designated route. Do not attach unrelated identity documents to a general message.
If information appears incorrect or you are concerned about its use, explain the record, relevant detail and reason for the concern. Retain your correspondence and any reference provided.
Data Protection and Applicable Requirements
A privacy policy does not by itself certify compliance with every country's law. The relevant duties and rights depend on the organisation, processing activity and applicable legal framework. Ask about the particular service rather than inferring universal protection from a policy title.
Reading Privacy Information Carefully
Look for clear information about the organisation, purpose, legal basis, recipients, retention and how to make a request. Ask for clarification when these matters are not explained for the service you intend to use.
What should international applicants know about data sharing?
Privacy Information for International Applicants
International applicants should read the admission information and relevant privacy notice before submitting an application. Check which records and submission channel are requested for the programme and period concerned.
A receiving institution, employer or assessment organisation can have its own information requirements and privacy responsibilities. A University contact route does not establish automatic data exchange or a technical integration with an outside organisation.
Understanding Who Handles Information
Clear privacy information distinguishes the organisation collecting data from another organisation receiving it. Ask who will receive your information, for what purpose and under which instructions before assuming onward sharing is required.
Use precise language when making a request. Identify whether you are asking about an enquiry, application, student account or academic record. You do not need to send a password to explain a privacy question.
Questions About Sharing Information
If a request involves another organisation, clarify which party needs the information and why. Use the specified delivery procedure; a public service link does not authorise unlimited or automatic sharing of a person's records.
Different processing activities can be subject to different requirements. Read the notice for the relevant service rather than assuming one general statement explains every recipient, transfer or safeguard.
Deletion Requests and Their Limits
The Information Commissioner's Office explains that the right to have personal data deleted applies in particular circumstances and can have exceptions. Explain the information and request concerned so the responsible organisation can consider what applies.
Reviewing Changes to Privacy Information
Check published notices when your use of a service changes. A description of future technology or a privacy policy does not establish that a specific safeguard is already implemented or that information can be kept safe indefinitely.
What should I know about privacy and academic records?
Frequently Asked Questions
Q1: Which privacy notice should I read?
Read the notice for your relationship with the University and the service you plan to use. Website visits, applications, student accounts and records requests can involve different information and purposes.
Q2: How can I raise a concern about personal data?
Use the published University contact route. Identify the service and information concerned, explain the issue and retain any reference. Ask which request or complaint procedure applies.
Q3: Can I request deletion of my information?
You can ask about deletion. Applicable rights, exceptions and retention requirements determine whether the information can be erased; no universal deletion outcome is promised.
Q4: Do badges or a policy title prove compliance?
No. Read the actual notice and ask about the processing relevant to your service. A policy label, logo or general statement does not certify every legal or security requirement.
Q5: How do I review optional website choices?
Use the site's Privacy choices control to review optional preferences. Those choices are separate from a specific application, record request or other processing explained in its relevant notice.
Where can I get further privacy guidance?
Further Privacy and Service Guidance
Read the applicable privacy information before sharing personal records, and keep the destination and purpose clear. The University Information System guide introduces service routes; it does not replace the relevant privacy notice or request procedure.